Cost

Costs for creating a statewide electronic crash data collection system range from $1.1 to 2.3 million.

System Costs from states in the I-95 Corridor Coalition.



Summary Information

The I-95 Corridor Coalition of states in the northeastern US are working together on several initiatives to improve highway travel. One of these initiatives is improving the collection and accuracy of crash data because of their use by several agencies, including departments of transportation, law enforcement, and emergency services for both planning and operations based decision making. The Crash Data Reporting Methods (Final Report) provides data on crash reporting practices for the 17 states in the coalition.

Below are two tables from Appendix G of the report. The first is expended project costs for Vermont and Virginia for electronic crash data collection systems. The second table is budgeted funding for projects in various stages of planning in Connecticut, Delaware, Florida, Georgia, Maine, Maryland and South Carolina.


Expended project costs (based on reviewed planning documents). Source: Appendix G.
StateComponentCost
VermontVendor contracts to build Web Crash electronic crash data collection system $675,000
Agreements with law enforcement agencies for staff time, vendor staff time, and costs to upgrade/modify CAD/RMS applications$400,000
Hardware and software for Vermont Agency of Transportation and stakeholders$30,000
TOTAL$1,105,000
VirginiaFees for a consulting team to plan. design, develop and implement the new Traffic Records Electronic Data System (TREDS) system (estimated 2006-2009)$2,000,000
TREDS software, system maintenance, and training to begin the design of comprehensive traffic records automated system$116,462.36
Cost to reduce the backlog of crash reports in the TREDS crash database and subsequently, its roadway database$66,000
Cost to change, reprint, and distribute the MMUCC compliant, scannable police crash form$37,000
Provide statewide train-the-trainer training on the new FR300 Police Crash Report to over 400 local and state law enforcement trainers$20,000
Staff to perform database programming modifications in the state's crash database, Centralized Accident Processing System (CAP), to enable collection of new fields and attributes from the new FR300P$26,737
TOTAL$2,272,209

Table G.1 Projected Costs for Planned Crash Data Improvement Projects
StateProjected Project CostProject Description
Connecticut$188,000 in 2009, with $450,000 budgeted from 2006-2008The Phase I of this three-phase project included developing and implementing an electronic version of the PR-1, and a crash data processing system to provide for receipt of PR-1 crash data in an electronic data format from the Connecticut State Police.Phase II focused on ensuring that ConnDOT had a reliable and easy-to-use means of manually entering and editing records. In Phase III a PC database system will be developed which will have the ability to input crash data from hardcopy, edit entered data, generate reports and complete ad hoc queries, and integrate data from other data files such as roadway and ADT files with the crash file.
Delaware (FY 408 grant application)$50,000 in 2007, $10,000 in 2008, $2,500 in 2009, and $2,500 projected for 2010 and 2011Develop a training manual and data dictionary for TraCS software to improve accuracy of crash data collection.
$330,00 in 2007 and $100,100 annually from 2008-2011Develop a GIS-based tool to enable highway safety and law enforcement personnel to analyze, plot, and export crash data for accurate problem identification and resource allocation.
$15,000 in 2008 and $1,000 in 2009 and 2010Develop a system/procedure for electronically transferring TraCS data from the Delaware Department of Transportation (DelDOT) to the Delaware State Police (DSP) on a regular basis.
Florida (June 2009 Traffic Records Strategic Plan)$149,050 in 2009, and $169,950 in 2010Develop a web-based integrated crash data system that will provide web-based analytical, mapping, and statistical reporting tools to all the interested end-users. It will also provide a web-based electronic crash data collection system for law enforcement agencies.
$156,000 in 2009, and $100,000 in 2010Local Agency Support - Department of Highway Safety and Motor Vehicles to hire staff to continue working with local law enforcement agencies to develop methods for electronically submitting crash reports. Staff will also work to enhance access to the crash database by local and state agencies.
$19,810 in 2009Provide tuition funding for up to 100 law enforcement officers, trainers, community service aides, and city/county traffic planners to attend an eight-hour Traffic Crash Reporting Form Workshops on how to accurately complete a Florida crash report.
$550,000 in 2009Consultant services to enhance previously developed applications for use in the geolocation of crashes on local roads, for projecting local roadways characteristic data where is not otherwise available, and for developing reporting tools.
$50,850 in 2010Fund tuition for up to 250 law enforcement officers, crash investigators, local traffic records personnel, and agency/academy trainers will be reimbursed so that they can attend an eight-hour Traffic Crash Reporting Form Workshop on how to accurately complete the new Florida traffic crash report form.
$174,000 in 2010 Install and setup GIS software; to provide a data stream for near real-time data from crash database; to normalize data elements; and to create standard queries, standard reports, and custom reports. Software and hardware will be purchased for the activity.
$334,400 in 2010Deliver a secure solution for querying core traffic records data sets that are common to the six systems that make up the Traffic Safety Information System. A TREDS project manager and a business analyst will be hired to complete the Project Vision document; develop a Project Charter, Data Dictionary, Operational Work Plan, and Project Schedule and Budget; design Business Requirements; and develop Interface models, specifications, and data security and privacy guidelines.
Georgia (2009 408 grant application)$100,000 per year from 2006-2009Deploy TraCS at interested law enforcement agencies (LEAs), which provides powerful analysis tools for LEAs for both crash and citation data, and for comparisons between the two data sets. The general plan for this project is to complete operational deployment of TraCS in the pilot Cobb County Police Department, and hire additional TraCS Support Team staff.
$100,000 in 2006 and $50,000 in years 2007- 2009TraCS Upgrades development of map based location tools, hand-held devices, standard interface between GCIC and crash reporting tools, and incident related reports.
Maine (2009 408 grant application)$245,000 in 2009 and $397,978 in 2010Maine Crash Reporting System (MCRS) Upgrade - Phase I of the project will update the technical foundation of the system, increase MMUCC compliance of the data collected; and incorporate a common data schema.
$345,000 in 2010Enhance and/or upgrade the existing crash reporting system with agency interfaces and reporting and analysis capabilities.
$14,110 in 2010BMV XML Data Exchange Standard Update. The project will also update the BMV's processing of crash data using new standard to accommodate any changes in the BMV's business rules due
to data changes.
$160,000 in 2010Create a Crash Data Warehouse that will provide Maine crash data analysts with dynamic drill-down, data mining, decision support functionality, and pivot table analysis capabilities.
Maryland (2009 408 grant application)$475,310 in 2009 and $275,330 in 2010Develop an automated crash reporting system which will be made available to laws enforcement agencies.
$1,650,000 in 2007Enhanced Maryland Automated Accident Reporting System (eMAARS) electronically processes paper crash reports and allows electronic submission to State Police Central Records.
$214,300 in 2008, $315,000 in 2009 and $340,000 in 2010The primary focus of Maryland Safety Collection and Analysis Network (MSCAN) is to provide analytical tools for engineers and State Highway business partners at the local level.
South Carolina (June 2009 Traffic Records Strategic Plan)$8,000,000This multi-year project involves completion of implementation of South Carolina Collision and Ticket Tracking System (SCCATTS) in the Highway Patrol and Transport Police, including field testing, software implementation, hardware deployment, and training.
$68,000Implementation of barcoded documents for the South Carolina DMV to improve data quality for incident reports and citations.



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Source

I-95 Corridor Crash Data Reporting Methods: Final Report

Author: Cambridge Systematics, Inc.

Published By: I-95 Corridor Coalition

Source Date: 2010


System Cost

Electronic Crash Data Collection System:
Vermont - $1,105,000
Virginia- $2,272,209

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Cost ID: 2013-00280